CSS Committee Meeting - Minutes

Location:	LG23 + Discord
Date:	Tuesday 11th November
Time:	18:30 BST
Attendees:	Matty Widdop (MW) (Chair), Marcus Gustafsson (MG) (Minuting), Fearne Townsend (FT), Joe Adams (JA), Albert Waldron (AW), Amrit Bhogal (AB), Maddy Lardner (ML), Toby Landells (TL), Deji (D)

1	Apologies Sumeet Oli	MW
2	Adoption of Previous Minutes Minutes adopted	MG
3	Matters Arising Movember MW reports that Loughborough CS society was planning a Movember event MW reports that event probably isn’t happening but wonders if we should ML suggests that doing a single event is not as good as something month long MW suggests an announcement ML suggests doing something on the instagram, perhaps a collage of people’s signs supporting Movember AW suggests that a fundraising idea could be people shaving their moustaches off at the end of the month if enough money is raised AW thinks department members would be best but it is probably too late UoB STAR MW reports that UoB STAR suggested we run a session with them educating adult male asylum seekers on tech etc MW suggests we don’t have time this semester but could be an idea for sem 2 D asks what exactly we would teach them MW says the email suggested teaching basic IT skills MG suggests showing basic internet skills would be a good area to focus on ML asks if they would provide laptops etc MW reports that the email does not say MW suggests that it is probably out of our wheelhouse AB suggests an event where members could sign up to help AB asks if we could get more information MG suggests we ask if they can provide tech MW suggests we do a meeting ACTION M: Invite UoB STAR to a meeting	All
4	Committee Handover Drive Transfers Action TL: Find drive transfer script at some point Action carried forwards TL reports there has been no trace so far	All
5	Past Events Welcome Week Ming Moon ACTION FT: Complete SGF for ‘deposit’ Action completed EGM Handover: ACTION New Committee: Reach out to previous role holders if possible ACTION New Committee: Complete canvas training JA reports it has been completed ML reports it is in progress AW reports it has been completed	All
6	Future Events (standing item) Break AB and TL are available, MG most likely is Christmas Meal - Thursday 4th December ACTION RJ: Do publicity for tomorrow Action completed MW reports 62 food tickets have been sold plus 5 non-food MW asks that anyone we know considering coming should be encouraged League Tournament ACTION RJ: Make League publicity Action completed ACTION SA/EW: Buy prizes Bar Crawl (January) FT’s plan: 19:00-20:30: Flight Club £9pp for darts ML reports there is a limit on the number that can do darts Booking £12pp They have food FT reports they get very busy on a Saturday and the crowd is middle aged ACTION FT: Confirm if there is a booking fee Action completed FT reports there is a £110 fee if we no show FT reports they don’t let us book for a specific time above 22 people 20:30-21:00: Katie O’briens Unsure on booking costs We aren’t guaranteed a table 21:20-22:00: The Brasshouse Booking fee info should be in the emails 22:00-23:00: Felsons Online only allows up to 10 for online bookings FT suggests we could do multiple bookings ACTION MW: Ticket request Action carried forwards MW suggests we charge just the cost of shirts OSM Mapathon ACTION OB: Complete 2 week publicity for Thursday Bletchley Park - Saturday 28th February MW reports tickets should go up in January MW reports coach and entry have been sorted MW reports ticket request has been drafted FOSDEM Reminder: Grants Cross Platform Objective C Workshop ACTION AB: Submit pre-prepared RA Action carried forwards ACTION AB: Find a date that works for him Action carried forwards AB suggests we postpone to Sem 2 so sponsorship can be focussed on Bad Film Collab (hackers) CSS Hookers Collab FT reports they never read the message Breast Cancer Awareness collab ACTION SA: respond that we are happy to promote but not run (Instagram dm) Action carried forwards NQ64 - Friday 28th November ACTION MW: Make a poll for who will be coming Action completed 9 people said they were coming FT asks if we would be able to look after people on the bus for the walking train MW suggests no walking train MW suggests we do a guide on how to get there JA reminds us to bring ear plugs SloLAN Week 1 Sem 2 ACTION EW: Reach out to VGS Action completed VGS said yes ACTION MW: Reach out to VRSoc Action carried forwards ACTION EW: Reach out to E-Sports Action completed No response yet ACTION TL: Make guild activity and submit pre-prepared RA Action completed ACTION MW: Catering form Action completed ACTION EVERYONE: Think of anti-pizza stealing techniques Ideas: Ask for memberships FT suggests this wouldn’t work very well as not everyone is a member Tickets People may not get them Pizza tokens FT suggests we make reusable tokens ML reports that she has a laminator ML suggests we do a nice design FT suggests that we can use it to track the amount of people who have had pizza MW suggests tokens are our best bet Board Games Night 2 Week 4 Sem 2 ACTION SA: Make guild activity and submit pre-prepared RA Action carried forwards ACTION MW: Catering form Action carried forwards	All
7	Sponsor/Industry Update (standing item) Hastings Direct AB reports that they are available for the meeting A new sponsorship doc has been put in the sponsorship channel It has graphs ACTION EVERYONE: Review the new document	AB
8	Finance Report (standing item) Most recent statement balance: £2,860.44 Actual working balance: £2055.24 Pending incomings Memberships Pending outgoings Ming Moon Halloween Quiz Drinks + Pizzas TeX plushies 48 sold 2 remaining(?) Grants Focussing on Bletchley, FOSDEM and possible Ball and pizza Send a message if you have grant ideas There is a £210 discrepancy currently	OB
9	EDI Report (standing item) ACTION SA: Do a Movember post	SA
10	Committee Suggestions (standing item) New emoji competition ACTION SB: Compile list of lesser-used emojis Action carried forwards Ban Amrit from the kitchen ACTION AB: Respond Action carried forwards	MG
11	Any Other Business (standing item) Thigh Highs ACTION RJ: Research thigh highs Action carried forwards Maddy’s ideas: More Relaxed Social Events ML suggests we do ice skating ACTION ML: Investigate prices and booking ML reports that the price depends on the day It is around £10 MW suggests we run it week 10 FT suggests we avoid the weekend Monday 1st December MW predicts around 15-20 attendees MW suggests tickets at cost ACTION ML: Find prices for that day ACTION SB: Create activity Member Feedback ACTION MW: Do poll on whether to have the ball before or after Easter Action completed MW reports 57% for before, 43% after More Advertisement around the schools building/Instagram ACTION RJ: Put weekly roundups on Instagram ML suggests we make use of the CS atrium TV ACTION MW: Talk to Jack Action completed Nobody wants to deal with them MG suggests we take responsibility ACTION MW: Ask if can take over Committee Jumpers: MW says we haven’t in the past as it can be cliquey ML suggests we only wear them for events so members can identify us FT suggests committee morph suits MW says that it is possible MW reports we would have to pay full price personally ACTION MW: Poll	All

Actual start time	18:35 BST
Actual end time	20:03 BST
Duration	1 Hours 28 Minutes